YOUR TEAM

Add employee

Get their details ready for payroll.

Step 1 of 4

Personal information

Use the employee’s legal name and contact details.

All fields required unless marked optional

First name

Last name

Phone number

Country / calling code

Phone number

Choose a country and enter the number, or paste a full international number.

Date of birth

Social Insurance Number

Stored securely. Never displayed in full.

Home address

The employee’s residential address in Canada.

Canadian home address

Street address

Apartment / suite (optional)

City

Province / territory

Postal code

Employment

Set their role, compensation and vacation policy.

Occupation

Search Canadian job titles or five-digit NOC codes. Choose Other to enter your own title.

Date of hire

Work location

Province or territory where the employee works.

Wage type

Wages amount (CAD)

Choose hourly or annual salary to set the wage basis.

Vacation policy

Vacation accrual / pay rate (%)

Enter the rate for this employee’s vacation policy.

Tax information

Set the employee’s income tax withholding for payroll.

Standard federal and provincial or territorial basic claims are selected. The regional amount follows the work location chosen in Employment. Uncheck either option to enter a custom amount.

Effective from

Use the date these withholding settings take effect.

Use the standard federal basic amount

Federal TD1 total claim (CAD)

Use the standard provincial or territorial basic amount

Provincial / territorial tax claim (CAD)

Extra income tax per payment (CAD)

Enter 0 if the employee has not requested extra withholding.

Signed TD1 forms and any payroll paid before PayHr can be recorded from the employee’s Tax forms page after saving.

Direct deposit

Enter their Canadian bank account details.

Transit number

Institution number

Bank account number