PayHr vs PaymentEvolution: per-run fees and minimums

Which option fits your business?

PayHr Manual is the option to evaluate if you want a $0 service fee and can complete payments and submissions yourself. PaymentEvolution’s dedicated Business Basic pricing produces lower recurring fees than PayHr automation in the examples here. Treat those figures as indicative until the provider resolves the discrepancy between its pricing and product pages.

Pricing and assumptions

The dedicated PaymentEvolution pricing page lists Business Basic at $3 per employee per run, a $30 monthly minimum and $55 setup per source account. Its payroll product page shows different rates. These indicative examples use the dedicated pricing page, apply the minimum as a floor and exclude setup.

PayHr Manual — Free ($0 service fee). Unlimited employees, contractors and manual pay runs, with manual T4/T4A and ROE workflows. Your team arranges and verifies wage payments, tax remittances and manual submissions; bank or adviser charges may still apply. Paid automation is optional.

Examples compare service fees before tax, wages, employer contributions and remittances. They exclude promotions, optional filings and extras unless stated. All employees are paid on every run; there are no contractors. These are budgeting examples, not equivalent service packages or provider quotes.

What PayHr includes

PayHr has free manual payroll and optional automated payments at $6 per person per automated run, plus a one-time $25 automation setup fee. Optional automated ROEs cost $5 each and T4/T4A filings $15 each. Manual document workflows remain free. Review the full PayHr pricing before choosing automation.

PayHr’s employee workflow is Ontario-first; Quebec payroll is not supported. A payment method is saved during workspace setup. Payroll approval records the run and does not itself transfer wages or remit taxes. Compare the work you retain as well as the fee.

Apply the minimum correctly

For five employees paid twice, the illustrated usage charge is 5 × 2 × $3 = $30. The minimum does not add another $30. For fewer paid transactions, the minimum may determine the charge instead. Confirm how inactive months and off-cycle adjustments are treated.

In these examples, PaymentEvolution’s indicated recurring charge is below PayHr automation. With one source account, the five-person first-month illustration is $85 including its stated setup; PayHr is also $85 including its setup. This arithmetic is not a provider quote, especially given the conflicting published pages.

What to check before choosing

Request confirmation of the exact plan, employee limit, payment services, remittance coverage and document charges. Keep the written response with your cost worksheet. A lower per-run rate is meaningful only when you understand what is included and which fees may appear later.

For a broader shortlist, see our Canadian payroll pricing comparison and pay-frequency cost guide.

A minimum matters most when activity falls

Under the cited Basic formula, five employees paid once generate $15 of usage, but the $30 monthly minimum makes the illustrated charge $30. Paying those same five people twice also gives $30 because usage now reaches the minimum.

PayHr automation would be $30 for one full-team run and $60 for two; PayHr Manual stays free. The lesson is to calculate the minimum after usage rather than adding it as a second charge. A month with no payroll needs separate confirmation because this example does not establish the provider’s inactive-account rules.

Illustrative scenario, not a customer case study. Costs use the assumptions and source rates stated in this guide.

Frequently asked questions

Why not use the lower rate on the product page?

The two official pages disagree. This article names the dedicated pricing page as its calculation source so readers can reproduce the figures. The applicable rate should be confirmed directly before purchase.

Is a monthly minimum an extra monthly base fee?

Not in the cited calculation. The example uses the greater of usage and the minimum. Adding both would overstate the illustrated Basic charge.

Put your next payday in order

Explore PayHr’s payroll software and free manual payroll plan, or follow the workspace setup guide.