Create your PayHr account

01Sign up with your work email

Go to payhr.ca and choose Get started. On Create your PayHR account, enter your Work email and select Sign up with email.

PayHr doesn’t use passwords. Each time you sign in, you prove it’s you with a one-time code sent to this email, or with a passkey. There is nothing to remember, reuse or leak.

• Use an address you will keep. It is how you sign in and how teammates invite you to workspaces, since invitations only work for the invited email.
• A short security check may run in the background to block automated sign-ups.
• By continuing, you agree to the Terms of Service and acknowledge the Privacy Policy linked under the button.

02Enter your verification code

Check your inbox shows the address the code was sent to. Type the six-digit code from the PayHr email, or paste it into the first box, then select Verify email.

• The code expires in 10 minutes. Keep this browser tab open while you check your email.
• Always use the most recent code. Requesting a new code replaces the earlier one.
• No email? Check spam or junk, and confirm the address is right. If it isn’t, choose Change email. Otherwise wait for Send another code to become available. Requests are rate-limited to protect your account.
• Never share a code with anyone. PayHr staff will never ask for it.

03Add your name

Account setup has four short steps, shown on the left. After verifying your email, First, a little about you asks for your First name and Last name.

This is how you appear to teammates and in workspace activity, such as approvals and setting changes, so use your real name. You can update it later from Account settings. Select Continue.

04Choose your username

Choose your username sets your unique name on PayHr, shown as @username to teammates. PayHr suggests a few under Suggested for you based on your name, or you can type your own.

• 3 to 24 characters, starting with a letter. Letters, numbers and underscores only.
• Reserved and offensive names aren’t allowed. PayHr tells you whether a name is available as you type.
• Choose carefully: your username stays with your account.

Select Save username and continue.

05Add a passkey, or skip for now

A passkey lets you sign in with your fingerprint, face or device screen lock instead of waiting for an email code. Your biometric information stays on your device, and PayHr never receives it. Passkeys are tied to payhr.ca, so they can’t be phished by a look-alike site.

• Select Add a passkey and follow your device’s prompt. Your browser, phone or password manager stores the key.
• Not ready? Select Skip and finish setup. You can add passkeys any time from Account settings → Passkeys, and you can always sign in with an email code.

Some sensitive changes, like changing your email or replacing a passkey, ask you to verify with your passkey first if you have one.

06Go to your workspaces

Setup is complete. You land on Choose your workspace, which lists every business you belong to and, further down, Your employee workspaces for your own pay statements and tax information.

• Running payroll for your own business? Select Create Organization and follow Set up your business workspace.
• Invited by your employer or a colleague? Select Join Organization and enter the code from your invitation email. You must be signed in with the email address that was invited.