Securely collected elsewhere
- Required identity and SIN verification completed.
- Applicable TD1 forms received.
- Payment instructions collected and verified securely.
- Employee details reviewed and access restricted.
FREE RESOURCES / HIRING & ONBOARDING
Employee information form.
Start with the everyday details. Keep contact and job information organized while sensitive identity and bank details stay in your secure collection process.
Word
PDFFree download
Preview of the actual PDFREADY FOR YOUR NEXT PAYDAY
Make it yours.
Download a fresh copy, add your details and adapt it to the way your team works.
- Employee contact, role and emergency-contact fields
- Completion checks for securely collected payroll documents
- An editable Word form and interactive PDF
No account or email required. Free for internal business use.
FROM DOWNLOAD TO DONE
How to use this template
- Customize the form to collect only the information your business needs.
- Ask the employee to complete contact details and an appropriate emergency contact.
- Use a secure process for SINs, tax forms and banking information; mark completion without copying those details here.
- Have the responsible person review the form and save it in restricted employee records.
WHAT YOU CAN PREPARE
A clearer process, step by step.
Before you download
Why are there no SIN or banking fields?
Those details need a dedicated secure collection and storage process. The form records that the process is complete without duplicating sensitive data.
Can I remove fields?
Yes. Edit the Word version to suit your business and collect only necessary information.
Do I need a PayHr account?
No. Every resource is available to download directly. Email updates are optional and separate from your download.
Will PayHr receive the information I enter?
No. These are files you download and complete yourself. PayHr does not receive the contents of your completed template. Keep employee and payroll records in your own secure storage.
OPTIONAL EMAIL UPDATES
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Keep your preparation going.
All resources
Complete kitPDFFirst-employee preparation kit
Your first hire is a big step. This starter kit brings the practical setup tasks, employee details and first-week plan together before the first payday.
View resource
WordPDFEmployee onboarding checklist
Give each new starter a clear beginning. Track the essentials before day one, during the first week and before their first payroll.
View resource
WordPDFTime-off request form
Make time-off requests easier to follow. Capture the requested dates and hours, then keep the decision and coverage plan together.
View resourceYOUR NEXT PAYDAY, TOGETHER
A good template is a start.
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