PayHr.

Flag of Ontario Payroll for Ontario employers

Ontario payroll, pay as you go. Free to start.

No monthly fee. Run unlimited manual payroll free — pay $6 per person only when you automate a pay run.

  • Free manual payroll with unlimited employees and pay runs
  • No monthly fee. $6 per person only for automated pay runs
  • Keeps the earnings history behind Ontario public holiday pay

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Café owner in a blue cardigan typing on a laptop at a wooden window counter in a Brampton storefront café, coffee mug beside her and an espresso machine and pastry case behind

PAY AS YOU GO

No monthly fee. Pay only when payroll runs itself.

Manual payroll

$0

Unlimited employees, contractors and pay runs. You make the payments and remittances yourself.

Automated pay runs

$6 / person / pay run

PayHr pays employees, contractors and remittances for you. You pay only for the runs you automate.

Optional extras

  • Automatic T4 or T4A issue$15
  • Automatic ROE issue$5
  • Signed document$1

Per document. Manual T4, T4A and ROE slips are included free.

Ontario example: 6 staff × $6 = $36 per automated pay run (paid biweekly), or $0 when you pay them yourself. Prices in CAD; wages, taxes and remittances are separate. See full pricing

HOW IT WORKS

From sign-up to first pay run

  1. Step 1

    Create your free account

    Fill in the form above and confirm your email with a six-digit code.

  2. Step 2

    Add your business and team

    Set up your Ontario workspace, pay schedule and employees.

  3. Step 3

    Run payroll your way

    Run it manually for free, or automate a pay run for $6 per person.

ONTARIO RULES

Ontario payroll rules to get right

For employers across Ontario, including Toronto, Ottawa, Hamilton, Brampton and London.

Public holiday pay is where Ontario payroll most often needs a second look. The general calculation takes the regular wages earned and the vacation pay payable in the four work weeks before the work week containing the holiday, then divides by 20. Eligibility, exclusions and the rules for working on the holiday all matter. Ontario’s public holiday guide sets out the treatment.

Because the amount depends on past earnings, a shift change does not simply carry over into the holiday line. PayHr keeps each employee’s earnings history with the pay run, so the person reviewing the holiday can see the period behind the number.

Official sources

ILLUSTRATIVE EXAMPLE

Example: a holiday right after a shift change

Say a Toronto retailer moves an employee from three shifts a week to four, and a public holiday falls soon after. Copying the new schedule into the holiday line would skip the review. The preparer gathers the wages and vacation pay from the relevant weeks, checks eligibility and notes the basis for the amount.

The owner then approves the holiday line on its own, separate from ordinary hours. This is an illustrative workflow, not a customer story or a calculation for a particular employee.

EVERYTHING IN ONE PLACE

Built for small-business payroll

Employee app

Your team sees pay statements, tax information and employment details on iOS, Android or the web.

T4, T4A and ROE

Year-end slips and Records of Employment come from the payroll you approved. Manual slips are included; automatic issue is $15 per T4 or T4A and $5 per ROE.

Timesheets

Record hours on timesheets and bring approved time into the pay run.

Direct deposit

Automated pay runs send employee pay by direct deposit for $6 per person per pay run.

E-signatures

Send TD1s and other documents for e-signature for $1 per signed document.

QUESTIONS

Ontario payroll FAQ

Does PayHr support businesses outside Toronto?

Yes. Ontario coverage is provincial, including businesses in Brampton, Ottawa, Hamilton and other Ontario communities. A city name does not decide which payroll rules apply, so confirm the employment situations you need during setup.

Is manual payroll free in Ontario?

Yes. Manual payroll has no PayHr service fee. You arrange the payments and remittances yourself, and approving a run records payroll without moving money.

What does PayHr cost for an Ontario business?

There is no monthly fee. Manual payroll is free and includes unlimited employees, contractors and pay runs; you arrange the payments and remittances yourself. Automated payments cost $6 per person per automated pay run. For example, six employees on one automated pay run come to $36 in service fees, and a manual run costs $0. Optional ROE filing is $5 per document and T4 or T4A filing is $15 per document. Prices are in CAD, and wages, taxes and remittances are separate.

Does PayHr support Quebec?

No. PayHr supports payroll in every Canadian province except Quebec, so this page is for Ontario employers and for businesses whose employees work in the other supported provinces.

Can I switch to PayHr in the middle of the year?

Yes. Start with the employee details and year-to-date earnings, deductions and vacation balances from your current reports, and check them against those reports before your first live run. Keep the source reports so a reviewer can trace the opening figures.

Start Ontario payroll free today.

No monthly fee. Manual payroll stays free; automate a pay run only when you want to.

Start free Read the Ontario payroll guide →