FREE PAYROLL TOOLS / NO SIGNUP NEEDED
Payroll Administration Cost Calculator
See what payroll administration costs in staff time, then compare a second workflow using your own assumptions.
HOW IT WORKS
Use the payroll admin cost
- Estimate the total staff hours spent preparing and reviewing each payroll run.
- Enter your annual number of runs and an hourly staff cost in CAD.
- Optionally compare a different number of hours per run. The tool shows the difference, not a promised saving.
A worked example
Four admin hours per run × 26 runs per year × $30 per hour = $3,120 per year, or $260 per month on average. At two hours per run, the time-cost difference is $1,560 per year.
What this tool includes
Include the time your team spends collecting hours, checking changes and reconciling records. Use a consistent hourly cost for both scenarios. Software subscriptions, transaction fees, taxes and implementation time are excluded; this is a labour-time comparison. Monthly figures divide the annual total by 12, rather than assuming each month has the same number of runs.
Common questions
Does PayHr guarantee the displayed savings?
No. The comparison uses only the hours and hourly cost you enter. Your actual time, process and costs will vary.
What annual run count should I use?
Common schedules use 52 weekly, 26 biweekly, 24 semi-monthly or 12 monthly runs. Some calendars have an extra weekly or biweekly payday; enter your actual count.
Should I use salary or total employer cost?
Use whichever cost measure fits your planning and keep it consistent. You can convert an annual salary with our salary-to-hourly calculator.
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